How to Find a Job as a PA or VA: A Guide to Launching a Successful Support Career

Personal Assistants (PAs) and Virtual Assistants (VAs) are the organizational powerhouses behind many successful businesses and busy individuals. Whether you’re managing calendars, responding to emails, or organizing meetings from across the globe, your skills are in high demand.


But how do you get started? How do you stand out? And most importantly, where do you find these jobs?

This blog post breaks it all down—whether you're looking to work in a corporate office or build your career remotely from anywhere in the world.

🧭 Understanding the Roles: PA vs. VA

Personal Assistant (PA)

  • Usually works in-person

  • Supports executives or busy individuals with tasks like scheduling, errands, and admin

  • May involve travel or working on-site

Virtual Assistant (VA)

  • Works remotely

  • Handles similar admin tasks (email, data entry, social media, customer service)

  • Often freelance, with multiple clients

Both roles require:
✅ Strong communication skills
✅ Time management
✅ Organization
✅ Tech-savviness
✅ Confidentiality

🛠 Step 1: Build Your Skills and Toolkit

If you're just getting started, brush up on tools and platforms commonly used in assistant roles:

  • Calendars & Scheduling: Google Calendar, Calendly, Outlook

  • Email Management: Gmail, Outlook, Front

  • Project Management: Trello, Asana, ClickUp

  • File Sharing: Google Drive, Dropbox

  • CRM & Admin: HubSpot, Salesforce, Notion

You don’t need to master all of them—but familiarity goes a long way.

Boost your profile with free/low-cost courses:

🔍 Step 2: Craft a Winning Resume and Online Profile

Whether you're applying for corporate PA roles or pitching yourself as a VA, your first impression matters.

Your resume should highlight:

  • Admin or assistant experience

  • Technical tools you know

  • Communication and time management strengths

  • Ability to handle confidential information

For VAs: Create a simple portfolio or website to showcase your services, testimonials, and contact info.

🔧 Tools to help:

🌐 Step 3: Know Where to Look for Jobs

For Personal Assistant Jobs:

For Virtual Assistant Jobs:

💡Pro Tip: Don’t just wait for listings—reach out to startups, content creators, and small business owners who might need help but haven’t posted yet.

🤝 Step 4: Network and Get Referrals

Many assistant jobs are filled through recommendations and referrals.

  • Join VA and admin Facebook groups

  • Attend local networking events

  • Join LinkedIn groups for PAs or VAs

  • Ask friends or former colleagues if they know anyone hiring

Even one connection can lead to your next job.

💬 Step 5: Ace the Interview

Common questions for PA/VA roles include:

  • “How do you handle shifting priorities?”

  • “Tell me about a time you managed a difficult client or boss.”

  • “Which tools are you most comfortable using?”

  • “How do you maintain confidentiality?”

Prepare examples, stay calm, and show that you’re adaptable and reliable.

🌱 Final Thoughts: Your Support Skills Are Valuable

The world runs on good assistants—virtual or in-person. If you’re dependable, organized, and communicative, you’re already 80% there. With a polished resume, the right tools, and consistent effort, you'll find the right job soon.

Whether you're aiming to work from a city office or from home on your own schedule, platforms like ClickClickJobs.com can help connect you with the opportunities you’ve been waiting for.

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